Privacy Policy
As the MP for Bangor Aberconwy, I and my constituency staff correspond with constituents to answer policy enquiries, take up casework, and ask for views on local and national issues.
This document explains how I collect and use personal data arising from this correspondence, the legal basis for doing so, and explains your rights in relation to your personal data.
As the holder of that data I am the Data Controller. By virtue of my work as a Labour MP, my office staff will also have access to limited data in order to ensure the smooth running of my office. This policy will therefore reference “we”, to include me as MP, as well as my office staff.
As a Labour MP I also have access to other information which I or my office, or volunteers working with me, may use for campaigning purposes or for communicating with Labour Party members. The Data Controller for that information is most likely the national Labour Party whose privacy policy can be found here: (https://labour.org.uk/privacy-policy/)
Data collection and use
Policy enquiries and casework (where a constituent seeks my support on a matter that affects them personally) bring with them personal data provided by or on behalf of the constituent. This personal data may include, but is not limited to: name, address, email address, telephone number.
It may also include ‘Special Category’ data which is usually considered more private and sensitive. Special Category data relates to a person’s racial or ethnic origin; political opinions; religious or philosophical beliefs; trade union membership; genetic data; biometric data (where used for identification purposes); health; sex life; sexual orientation.
We will only collect and use personal data for the specific purpose for which it has been provided. We will only use Special Category data where we have both a legal basis to do so, as well as an additional condition to process.
We will not transfer your data beyond the EEA unless we have implemented appropriate safeguards, which are likely to be Standard Contractual Clauses, or where an “adequacy decision” has been granted by the appropriate authorities.
Who do I share your personal information with?
When processing your correspondence, we will only share your information with a third-party organisation where it is necessary and reasonable to do so.
Third-parties, include but are not limited to: government departments, local authorities, public bodies, health trusts, regulators, system providers (with appropriate agreements or contracts in place).
We will only share as much information as is necessary to take your enquiry forward.
We will never share or sell your personal data to other organisations for direct marketing purposes.
Lawful basis for processing
Personal data is processed for one or more of the following lawful bases:
Retention of personal data
We will only retain your personal information for as long as it is necessary to fulfil the purposes described when your personal data was originally collected. However, to provide the best service and representation for constituents, it may be necessary to revisit closed casework and policy enquiries.
Closed policy enquiries will be securely and permanently deleted at the end of the Parliamentary session in which they were made.
We may retain information about closed casework in order to be able to give you full support, should you contact us again for help.
If you wish to exercise your rights to erasure, you are welcome to do so. Please see the ‘Your rights’ section for more information.
Security of your Data
We are committed to processing and retaining data within established technological and physical controls in a transparent manner, as well as promoting and safeguarding the information rights of data subjects.
Our procedures ensure that technological and physical controls are in place that guarantee the privacy of data subjects, the security of data held on technological systems is processed according to an established lawful processing condition. Any such procedures will be reviewed as necessary and updated to ensure their effectiveness in line with advances in technology.
Links to other websites
Correspondence from my office may provide links to other websites. We are not responsible for the content or privacy practices of these websites.
Donating to the Party
If you wish to make a donation to Claire Hughes MP or to the Labour Party, we will put you in touch with the Bangor Aberconwy Constituency Labour Party (CLP) or the Labour Party head office.
The information they ask for is used to process your donation and, if you donate more than £500, to check that you are on the electoral register which is a legal requirement under the Political Parties, Elections and Referendums Act 2000. If you donate more than £1,500 to a Labour Party accounting unit (eg. Constituency Labour Party or the Scottish Labour Party) or more than £7,500 to the Labour Party nationally in the course of a calendar year, your name and the amount of your donation will be reported to the Electoral Commission for publication on their public register of donations to the Labour Party. Donation information will be stored in the Labour Party membership database and used to keep you informed of Labour news, campaign, and other opportunities to support the Party.
Your rights
You have the following rights in relation to your personal information. Should you wish to exercise these rights, please contact the Constituency Office (contact details below):
Polisi Preifatrwydd
Fel yr AS dros Bangor Aberconwy, rydw i a’n staff etholaethol yn gohebu gydag etholwyr i ateb ymholiadau ynghylch polisi, i ymgymryd â gwaith achos, ac i ofyn am farn ar faterion lleol a chenedlaethol.
Mae’r ddogfen hon yn egluro sut rwy’n casglu ac yn defnyddio’r data personol sy’n dod o’r ohebiaeth yma, y sail cyfreithiol dros wneud hynny, ac yn egluro eich hawliau o ran eich data personol.
Fel deilydd y data, fi yw’r Rheolydd Data. Yn rhinwedd fy ngwaith fel AS Llafur, bydd gan fy staff swyddfa hefyd fynediad i ddata cyfyngedig er mwyn sicrhau bod fy swyddfa’n rhedeg yn llyfn. Bydd y polisi hwn felly yn cyfeirio atom fel “ni”, i’n nghynnwys i fel yr AS, yn ogystal â staff fy swyddfa.
Fel AS Llafur mae gennyf fynediad hefyd i wybodaeth eraill y gallwn i, fy swyddfa, neu wirfoddolwyr sy’n gweithio gyda mi, eu defnyddio ar gyfer pwrpas ymgyrchu neu ar gyfer cyfathrebu gydag aelodau’r Blaid Lafur. Y Rheolydd Data ar gyfer y data hwnnw yw’r Blaid Lafur yn genedlaethol, mwy na thebyg, ac fe ellir dod o hyd i’w polisi preifatrwydd yma: (https://labour.org.uk/privacy-policy/)
Casglu a defnyddio data
Daw ymholiadau polisi a gwaith achos (ble mae etholwr yn gofyn am fy nghefnogaeth ar fater sy’n effeithio arnynt yn bersonol) â data personol gyda hwy a ddarperir gan neu ar ran yr etholwr. Gallai’r data personol yma gynnwys, ond nid yw’n gyfyngedig i: enw, cyfeiriad, cyfeiriad e-bost, rhif ffôn.
Gallai hefyd gynnwys data ‘Categori Arbennig’ a ystyrir fel arfer i fod yn fwy preifat a sensitif. Mae data Categori Arbennig yn ymwneud â tharddiad hiliol neu ethnig person; barn wleidyddol, credoau crefyddol neu athronyddol; aelodaeth undeb llafur; data genetig; data biometreg (ble defnyddir ef ar gyfer pwrpas adnabod); iechyd; bywyd rhywiol; cyfeiriadedd rhywiol person.
Fe gasglwn a defnyddiwn ddata personol ar gyfer y pwrpas penodol y cafodd ei ddarparu ar ei gyfer yn unig. Ni ddefnyddiwn ddata Categori Arbennig oni bai bod gennym sail gyfreithiol i wneud hynny, yn ogystal ag amod ychwanegol i’w brosesu.
Ni fyddwn yn trosglwyddo eich data y tu hwnt i’r EEA oni bai ein bod ni wedi gweithredu mesurau diogelwch priodol, sy’n debygol o fod yn gymalau cytundebol safonol, neu ble mae “penderfyniad digonolrwydd” wedi ei roi gan yr awdurdodau priodol.
Gyda phwy ydw i’n rhannu eich gwybodaeth bersonol?
Wrth brosesu eich gohebiaeth, dim ond pan fo’n angenrheidiol ac yn rhesymol i wneud hynny y byddwn yn rhannu eich gohebiaeth gyda sefydliad trydydd parti.
Mae trydydd partïon yn cynnwys ond ddim yn gyfyngedig i: adrannau’r llywodraeth, awdurdodau lleol, cyrff cyhoeddus, ymddiriedolaethau iechyd, rheoleiddwyr, darparwyr system (gyda chytundebau neu gontractau priodol yn eu lle).
Dim ond cymaint o wybodaeth ag sydd ei hangen i symud ymlaen y byddwn yn ei rhannu.
Ni fyddwn byth yn rhannu na gwerthu eich data personol i sefydliadau eraill at ddibenion marchnata uniongyrchol.
Sail gyfreithiol ar gyfer prosesu
Mae data personol yn cael ei brosesu ar gyfer un neu fwy o’r seiliau cyfreithiol a ganlyn:
Cadw data personol
Dim ond cyhyd ag y bo’n angenrheidiol i gyflawni’r dibenion a ddisgrifiwyd pan gasglwyd eich data personol yn wreiddiol y byddwn yn cadw eich gwybodaeth bersonol. Fodd bynnag, er mwyn darparu’r wybodaeth a’r gynrychiolaeth orau i etholwyr, efallai y bydd angen edrych eto ar waith achos ac ymholiadau polisi sydd wedi cau.
Bydd ymholiadau polisi sydd wedi cau yn cael eu dileu’n ddiogel ac yn barhaol ar ddiwedd y sesiwn Seneddol ble cawsant eu gwneud.
Efallai y byddwn yn cadw gwybodaeth am waith achos sydd wedi cau i’n galluogi i roi cefnogaeth lawn i chi, os byddwch yn cysylltu â ni eto am gymorth.
Os ydych yn dymuno ymarfer eich hawl i ddileu, mae croeso i chi wneud hynny. Os gwelwch yn dda, gweler yr adran ‘Eich hawliau’ am wybodaeth bellach.
Diogelwch eich Data
Rydym yn ymrwymedig i brosesu a chadw data o fewn rheolaethau technolegol a ffisegol sefydledig mewn modd tryloyw, yn ogystal â hyrwyddo a diogelu hawliau gwybodaeth testunau data.
Mae ein gweithdrefnau yn sicrhau bod rheolaethau technegol a ffisegol yn eu lle sy’n gwarantu preifatrwydd testunau data, a diogelwch data a gedwir ar systemau technolegol yn cael ei brosesu yn unol ag amod prosesu cyfreithlon sefydledig. Adolygir unrhyw weithdrefnau o’r fath yn ôl yr angen a’u diweddaru i sicrhau eu heffeithiolrwydd yn unol â datblygiadau mewn technoleg.
Dolenni i wefannau eraill
Gallai gohebiaeth gan fy swyddfa ddarparu dolenni i wefannau eraill. Nid ydym yn gyfrifol am gynnwys nac arferion preifatrwydd y gwefannau hyn.
Cyfrannu i’r Blaid
Os dymunwch wneud cyfraniad i Claire Hughes AS neu i’r Blaid Lafur, byddwn yn eich rhoi mewn cysylltiad gyda Plaid Lafur Etholaeth Bangor Aberconwy (PLE) neu brif swyddfa’r Blaid Lafur.
Defnyddir y wybodaeth y maent yn gofyn amdani i brosesu eich cyfraniad ac, os ydych chi’n cyfrannu mwy na £500, i wirio eich bod chi ar y gofrestr etholiadol, sy’n ofyniad cyfreithiol o dan Ddeddf Pleidiau Gwleidyddol, Etholiadau a Refferenda 2000. Os ydych chi’n cyfrannu mwy na £1,500 i uned gyfrifyddu y Blaid Lafur (e.e. Plaid Lafur Etholaeth neu Blaid Lafur Yr Alban) neu fwy na £7,500 i’r Blaid Lafur yn genedlaethol yn ystod blwyddyn galendr, bydd eich enw a swm eich cyfraniad yn cael ei adrodd i’r Comisiwn Etholaethol i’w cyhoeddi ar eu cofrestr gyhoeddus o roddion i’r Blaid Lafur. Bydd y wybodaeth ynghylch rhoddion yn cael ei storio yng nghronfa ddata aelodaeth y Blaid Lafur ac yn cael ei defnyddio i’ch hysbysu ynghylch newyddion ac ymgyrchu Llafur, a chyfleoedd eraill i gefnogi’r Blaid.
Eich hawliau
Mae gennych yr hawliau a ganlyn mewn perthynas â’ch gwybodaeth bersonol. Os dymunech ymarfer yr hawliau hyn yna cysylltwch â’r Swyddfa Etholaeth os gwelwch yn dda (manylion cyswllt isod):
